Special managerial powers and resources assigned to the StrAU, the key powers of a project supervisor.
Key functions of the StrAU’s supervisor include:
- Resolution of organizational, technological, financial and other issues emerging in the course of the StrAU implementation.
- Allocation of roles and duties among participants of consortium in the framework of the StrAU and project offices.
- Development, approval and timely update of “the Roadmap” of the StrAU.
- Monitoring of the StrAU “Roadmap” implementation, forecast deviations and adoption of timely measures on their elimination.
- Communication coordination among all consortium participants, stakeholders and partners.
Special management powers assigned to the StrAU.
The Supervisor of the StrAU performs the strategic management of the Roadmap implementation.
- overall management of the implementation of the StrAU Roadmap;
- provision of the necessary resources to carry out projects within the StrAU, including funding;
- review and approval of regulatory documents required for organization and implementation of the Roadmap of the StrAU;
- monitoring of implementation and analysis of consolidated statements on the implementation of StrAU’s Roadmap;
- control of basic parameters’ change of the StrAU’s Roadmap and handling related problems.
- approval of the ideology and goals of the StrAU;
- approval of the appointed project curators within the StrAU;
- approval of budgets and key performance indicators of individual projects within the StrAU;
- receipt of the curators’ reports on project implementation;
- adoption of crucial decisions for critical changes affecting the timing, cost, and quality of project results.
The project supervisor is responsible for the achievement of the project objectives within the given budget, in accordance with the project time frames and with a certain level of quality.
- formation of project offices and the project management team;
- planning, organization and control of activities to achieve the project objectives with the required quality, costs, and at a given time;
- project resource allocation and organization of the project offices cooperation during the project implementation;
- organization of cooperation and provision of all necessary communications with other project participants;
- accounting actual expenditures for the implementation of the project;
- reporting to the project leader.
- task assignments to the project offices and its individual members and monitoring their implementation;
- control the project offices for carrying out their roles and functions;
- confirmation or rejection of reports on the actual costs of the project executors;
- request to the project leader on the allocation of additional resources to the project;
- request to the project leader for support if necessary.
The project architect is responsible for the development of information system (IS) in accordance with the time frame of the project and with the specified quality level.
- determination of composition, duration and technology of activities for the development and introduction of the StrAU information system;
- identification of resources necessary for the development and implementation of the StrAU IS within the defined project specifications;
- ensuring the integrity of the functional architecture of the implemented StrAU information system.
- participation in the scheduling of works for the StrAU information system;
- organization of preparation, coordination, and approval of technical documentation necessary for the development of the StrAU information system;
- information exchange between project offices.
The Research supervisor of the project office is responsible for the scientific content of the subject units of the project, carrying out research and experimental activities, and the presentation of results for individual subject units of the project.
- definition of the content of subject units and the methods for implementation of the project;
- supervision of research and experimental work in the project offices;
- planning and coordination of actual workload of executives during the project implementation;
- reporting to the project supervisor;
- analysis of the project progress, its intermediate and final results.
- task assignments to working groups of the project and control of their implementation;
- control the quality of implemented tasks and timely information on emerging issues;
- request to the project leader for additional resources for the project implementation.
Secretary-administrator of the project is responsible for the information support to the project leader, as well as for the organization and management of the project documents flow. Secretary-administrator reports directly to the project supervisor.
- provision of the project supervisor with the structured information to monitor and control the project plans, resources, and priorities;
- making meetings’ records;
- ensuring the timely preparation, movement and archiving project documents.
- transfer and receipt of the necessary documentation from the participants of the project;
- control the established document flow system;
- request operational information and reports on the project progress from specific executives of the project.